To register you for our services as an enrolled student
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Identity
Contact
Financial
Transaction
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Contract
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Special Category
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Consent
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To provide you with ongoing services after enrolment including:
(i) provision of core teaching and learning services
(ii) administration including maintaining student records, processing fees, managing accommodation
(iii) providing services including library, IT and information services and other student support
services (excluding welfare and medical)
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Identity
Contact
Financial
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Contract
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To provide you with ongoing services after enrolment in respect of student welfare and medical
services
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Identity
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Contract
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Special Category
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Consent
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To provide you with reports on your progress
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Identity
Contact
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Contract
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To provide you with information on progression to degree courses (where applicable)
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Identity
Contact
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Legitimate interests (It is in the interests of the student for CEG to provide this information
and has a business benefit for CEG with regard to promotion and marketing of its courses)
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To process student complaints and grievances
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Identity
Contact
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Legitimate interests (It is in the interest of both parties for CEG to investigate and attempt
to resolve complaints and grievances)
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Special Category
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Consent
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To carry out internal research and statistical analysis
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Identity
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Legitimate interests (to monitor and evaluate the performance and effectiveness of our
courses)
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To capture images on CCTV used by our educational centres and campuses
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Identity
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Legitimate interests (CEG has an organisational requirement to maintain the security of its
premises and for the prevention and investigation of crime)
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To monitor attendance and compliance with attendance regulations and to identify any support needs
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Contact
Identity
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Legal Obligation
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To conduct lesson observations using sound and video recording software
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Identity
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Legitimate interests (It is appropriate for CEG to monitor teaching quality and to share
examples of good practice as an internal training resource.)
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To deliver and record lessons, lectures or webinars online using cloud-hosted sound and video (e.g.
Skype, Microsoft Teams)
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Identity
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Contract
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To take photographs and videos of students for marketing purposes (including for use in brochures,
on CEG's website and in promotional videos)
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Identity
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Consent
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To use examples of students' work in class for the improvement of teaching and learning practice
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Identity
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Legitimate interests (It is appropriate for CEG to share examples of good practice during
lessons. Some items may be named.)
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To enable students to collaborate or showcase work on shared platforms in relation to their studies
(e.g., Padlet)
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Identity
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Consent
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To monitor message profanity filtering with Safeguarding (including child protection) and
Prevent regulations to ensure continuing safety and wellbeing of students.
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Identity
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Legal Obligation or vital interest (depending on the circumstances)
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Provision of personal data to third parties
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Internal
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To enable CEG companies to provide
(i) application and admissions services
(ii) core teaching and learning services,
(iii) student administration services and
(iv) student welfare services
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Identity
Contact
Financial
Transaction
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Legitimate interests (The transfer is necessary to enable CEG to provide its services. All
CEG subsidiaries are subject to the CEG privacy policy and other relevant policies and
procedures)
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Special Category
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Consent
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External
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To provide your parents/parental approved representatives and educational agents with report on your
progress
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Identity
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Legitimate interests (it is appropriate for CEG to share this information with these interested
parties)
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To make contact with a student’s agents, parents and/or guardians in the event a student is not
attending their course, is not appearing to comply with their visa conditions, has not been in
regular contact and/or has left without notice, as required by UK Visas and Immigration.
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Identity
Contact
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Legal Obligation
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To UK Visas and Immigration (UKVI)
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Identity
Contact
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Legal obligation
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To Immigration and Naturalisation Service (Netherlands)
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Identity
Contact
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Legal obligation
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To US Immigration and Customs Enforcement
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Identity
Contact
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Legal obligation
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To Swedish Immigration Agency
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Identity
Contact
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Legal obligation
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To financial or government sponsors of a course
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Identity
Contact
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Legal obligation
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Special Category
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Consent
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To taxi companies who provide transfers from airport to accommodation providers
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Identity
Contact
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Legitimate interests (CEG has a valid business requirement to outsource this service. CEG
has contracts with all its approved taxi companies and all employees have current DBS
checks)
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Accommodation providers (including Homestay providers)
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Identity
Contact
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Legitimate interests (CEG has a valid business requirement to outsource this service. CEG has
contracts with all its approved accommodation providers and all Homestay providers (including
others living in the property) have current DBS checks)
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Special Category
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Consent
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ONCAMPUS university partners
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Identity
Contact
Financial
Transaction
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Legitimate interests (CEG’s business model for operating its ONCAMPUS programme requires
partnership with universities. CEG has a data sharing agreement in place with each partner
university.)
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Special Category
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Consent
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CEG Digital university partners
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Identity
Contact
Financial
Transaction
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Legitimate interests (CEG’s business model for operating its Online learning programmes
requires partnership with universities. CEG Digital has a data sharing agreement with each
partner university.)
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Special Category
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Consent
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Other university destinations
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Identity
Contact
Financial
Transaction
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Legitimate interests (Where CEG receives a request to refer a student to a non-partner
university due to the student’s particular circumstances. Request will be from
student or agent.)
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Special Category
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Consent
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To insurance companies worldwide who provide student insurance policies
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Identity
Contact
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Legitimate interests (CEG cannot provide insurance policies itself and therefore needs to
recommend a third party provider)
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To approved test centres
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Identity
Contact
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Legitimate interests (CEG has a business requirement to use the services of test centres)
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To exam boards
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Identity
Contact
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Legitimate interests (CEG needs to share candidate information with the relevant exam
boards)
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To validating bodies for exam boards
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Identity
Contact
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Legitimate interests (CEG needs to share candidate information with the validating bodies)
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To remote proctoring services (e.g. DigiExam) who provide assurance on student conduct during remote
assessments and exams.
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Identity
Contact
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Legitimate interests (CEG requires confirmation of exam candidates’ identity and assurance of
candidate reliability during remote exams)
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To medical or Public Health authorities (and any other organisations/individuals deemed
necessary as assessed at the time) in the event of an emergency where you are incapable of giving
consent
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Identity
Contact
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Vital Interests
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Special Category
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Vital Interests
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To medical or Public Health authorities (and any other organisations/individuals deemed necessary as
assessed at the time) in the event of an emergency where you are incapable of giving consent
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Identity
Contact
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Vital Interests
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Special Category
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Vital Interests
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To medical or Public Health authorities (and any other organisations/individuals deemed necessary as
assessed at the time) in the event of an emergency and where we are legally obliged to comply with a
request for disclosure
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Identity
Contact
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Legal obligation
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Special Category
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Legal Obligation & Public Interest (in the area of public health)
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To providers of activities for students
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Identity
Contact
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Legitimate interests (CEG offers various activities as part of its courses and cannot provide
these activities itself)
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Special Category
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Consent
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To accreditation bodies worldwide for inspections in respect of course accreditations
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Identity
Contact
Financial
Transaction
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Legitimate interests (CEG has a business interest in obtaining accreditation for its academic
courses)
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Special Category
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Consent
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To provide statistical information to the Higher Education Statistics Agency (HESA) who are the
official agency for the collection analysis and dissemination of quantitative information about
higher education (HE) in the UK.
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Identity
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Legal obligation
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Special Category
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Legal obligation and necessary for statistical purposes
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To provide information to the Quality Assurance Agency for Higher Education (QAA)
during Higher Education Review (Alternative Providers) inspection visits
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Identity
Contact
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Legal obligation
If a student provides a confidential student submission to QAA as part of its review then this will
be on the basis of the student providing consent at the time of submission
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To provide information to the Office for Students for the purposes of the National Student Survey
and Leavers Survey (Office for Students then shares the information with its approved survey
agents). Published results do not disclose any personal data.
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Identity
Contact
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Legal obligation
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Special Category
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Legal obligation and necessary for statistical purposes
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To local councils to enable them to assess council tax obligations.
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Identity
Contact
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Legitimate interests (To enable CEG to notify councils that certain accommodation is exempt from
council tax)
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To Transport for London to manage registration for discounted Oyster cards for students
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Identity
Contact
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Legitimate interests (To enable CEG to obtain discounted travel for students studying in
London)
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To HM Revenue & Customs for reporting of financial processing activities
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Identity
Contact
Financial
Transaction
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Legal obligation
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To service providers worldwide who provide IT and system administration services (including secure
online software for student health records in the US)
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Identity
Contact
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Legitimate interests (CEG has a business requirement to use third party providers for specialist
services)
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Special Category
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Consent
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To cloud hosted virtual learning environment (VLE) services (e.g. Moodle, Blackboard or Canvas)
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Identity
Contact
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Legitimate interests (CEG has a business requirement to use VLEs in order to provide online teaching
resources)
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To deliver and record lessons, lectures or webinars online using cloud-hosted sound and video (e.g.
Skype, Microsoft Teams)
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Identity
Contact
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Contract
Legitimate interests (CEG has a business requirement to use these services to provide online
teaching and accessible lesson resources for students learning remotely and needing to access
recordings of lessons.)
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Professional advisors subject to a duty of confidentiality (eg lawyers, bankers, insurers, auditors)
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Identity
Contact
Financial
Transaction
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Legitimate interest (CEG has a business requirement to seek specialist professional advice that
cannot be provided internally)
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Special Category
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Consent
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To local authorities regarding a safeguarding concern in relation to Keeping Children Safe in
Education 2018 or the Prevent Duty.
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Identity
Contact
Financial
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Legal obligation
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Special Category
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Legal obligation
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To the Police regarding a safeguarding concern or in connection with the prevention or reporting of
a crime.
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Identity
Contact
|
Legal obligation or Vital interests (depending on the circumstances)
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Special Category
|
Legal obligation or Vital interests (depending on the circumstances)
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